Procure IT Framework version 3.2

The Procure IT Framework is mandatory for the purchase by NSW Government buyers of information and communications technology-related products and services.

Procure IT version 3.2 replaces version 3.1. Procure IT v.3.2 is mandatory for all ICT procurement made on or after 1 September 2017.– see Procurement Board Direction 2017-02 by which agencies have an obligation to use the Procure IT Framework when entering an arrangement with a supplier for procuring ICT related goods and services.

Procure IT 3.2 introduces changes to address issues raised by agencies and industry, addresses legislative and NSW Government policy changes, and addresses minor drafting issues.

The Head Agreement, Customer Contract, Dictionary and Schedules include revised provisions concerning customer data, security, systems, liability (amendments for consistency), escrow, audit, regulatory compliance (privacy legislation and Government Information (Public Access) Act 2009 NSW), and intellectual property rights (scope of licences and open source software).

The Procure IT v.3.1 Modules have been revised to address minor drafting issues and to rebadge Procure IT v.3.0 Modules 13 and 13A, but otherwise remain unchanged.

For further guidance, see Procure IT v.3.1 User Guide  and Procure IT v.3.2 Guidance Note.

 

ICT Procurement from 1 September 2017

From 1 September 2017, the Procure IT Framework comprises Procure IT v.3.2 for all ICT procurement over $150,000 and all high risk ICT procurement, and the Short Form Contract for ICT procurement contracts below $150,000 that is not high risk.

From 1 September 2017, all new ICT contracts entered into under the ICT Services Scheme must comply with the Procure IT Framework, including Procure IT v.3.2 for all ICT procurement over $150,000 and all high risk ICT procurement.

All RFT and other market engagement processes started after 1 September 2017 or with proposed start dates after 1 September 2017 must comply with the Procure IT Framework, including v.3.2.

Procurement Board Direction 2017-02 now permits variations to Procure IT v.3.2 in certain restricted circumstances. All other variations and exemptions require approval from the Department of Finance, Services and Innovation.

Pre-1 September 2017 Contracts: All current contracts executed prior to 1 September 2017 will continue on the same terms until expiry, unless and until the supplier and agency vary the contract to include Procure IT v.3.2 terms and conditions.

If a pre-1 September 2017 contract is extended or “renewed” in accordance with its terms after 1 September 2017, the contract continues on the same Procure IT v.3.1 (or earlier) terms unless both parties (i.e. the government customer and supplier) agree in writing otherwise.

From 1 September, DFSI approval is required to vary a Procure IT v.3.1 (or earlier Procure IT version) contract so as to extend its terms (rather than moving to a Procure IT v.3.2 contract) where there are no remaining options to extend.  

Pre-1 September RFT processes: RFT processes commenced before 1 September 2017 with likely commencement dates before 1 September 2017 may use Procure IT v.3.1, however agencies are strongly encouraged to include Procure IT v.3.2 terms where possible.

Beta ProcureIT 3.2 website

In the beta website, all contracts and modules are presented as a dynamic, interactive website. Along with the updated version of ProcureIT documents, we are introducing a new way to access and navigate all the required information.

View the beta Procure IT 3.2 website.

The documents are still downloadable from the links below.

Procure IT framework version 3.2

Part 1

Part 2

Part 3

Part 4

Order forms

Where a whole-of-government procurement arrangement of particular ICT services exists (for example ICT services scheme), use of that arrangement is mandatory - see Board Direction 2012-2.

Access a copy of the Procure IT framework user guide (PDF, 1.13MB).

Access a copy of the Procure IT v3.2 guidance note (DOC, 156KB)

For the procurement of telecommunication services, please refer to Board Direction 2014-03 and the requirement of the PTS Telecommunications Working Group endorsement process prior to entering into arrangements. To assist agencies and the working group, a telecommunications application review form and a list of current and planned telecommunications procurement schedule can be downloaded from this page.